Mohammed Bin Khalid School for Generations

School Security Policy and Procedures

 

1.    Policy

The school considers that the provision of a safe and secure environment for students, staff and visitors is a priority. Criminal and anti-social behaviour can cause disruption to the work of the school, physical and mental damage to people, damage to buildings and fear amongst students, staff and parents.

2.    Scope

The whole school community.

3.    Responsibilities

ü  School  Principal(s) and School Board

ü  Staff who have authority within security delegations

ü  All staff, students and visitors to the school

4.    Purposes

1.     To ensure that all student, visitors, school personnel and school equipment and premises are kept safe and secure.

2.     To limit the possibility of harm to school users caused by insufficient knowledge of staff, breaches in security arrangements or other reasons.

5.    Definitions

School Security: is the planning a school undertakes, and the procedures it implements in order to ensure staff, students, visitors and premises remain safe and secure.

6.    Responsibility for School Security

·         School security is the joint responsibility of the school principal and school board, with the principal primarily responsible for implementing the policy.

·         The school principal will ensure that:

·         specific personnel are appointed for the school’s security functions, and ensure they have job descriptions, training for their roles, ongoing support and that their performance is monitored and assessed.  Specific roles, which may be within wider positions, could include:

-       Facilities Officer

-       Emergency Officer

-       School security guards

-       Key Administrator

-       Banking Officer

·         the appointed school security personnel will be provided with or be assisted to formulate school security processes which will include regular inspections and checklists, appropriate registers, reporting functions, sign-in procedures, evacuation plans and regular practices, and communication plans

·         staff appreciate the importance of security and understand the school’s policy, guidelines and their responsibilities at least on induction, and at the beginning of each school year, e.g. conditions of key use, reporting security breaches, borrowing school equipment, and the use and storage of staff personal property on site

·         staff training needs are kept under review and training is conducted as necessary

·         parents are informed of the School Security Policy

·         formal, regular security checks are conducted by appropriate outside bodies

·         timely reports are made to the school board

·         all crimes, antisocial behaviour and security hazards are reported to the Principal

·         all crimes are reported to the Police

 

7.    Guidelines for School Security

Security Strategies for Students, Staff and Visitors

Students and Staff:

For building security either or both of these two facilities will exist:

1.     A security guard is stationed 24 hours/day at all official school entrances who will monitor all arrivals during working hours and allow admittance outside regular work times.

2.     There is an alarm system in the school, which may either trigger an audible or inaudible siren, but which is monitored externally. Alarm systems are checked each term. Staff will be shown how to deactivate and reactive the alarm.

Keys:

1.     The school has a security key system.

2.     One senior member of staff is the designated key holder and has the authority to issue keys, maintain the key register and open locked doors for staff without keys to the room.

3.     Master keys are held by the school principal, designated key holder and school security guards.

4.     Staff have a key for their office only.

5.     Staff are informed to keep their keys secure eg not label their keys, give them to students or any unauthorised person, or leave them in door locks.

6.     Loss of keys will be immediately reported to the school principal and designated key holder.

7.     Keys are to be returned to the designated key holder when employment ceases.

8.     The designated key holder will check all keys against the register at the end of each school year.

Locking Procedures:

1.     Staff are responsible for locking their own offices and classrooms as appropriate, including doors and windows, and turning off lights and a/c at the end of the day.

2.     Supervisors are responsible for checking that windows are closed, lights and a/c are off and that offices are locked in their sections.

Working Outside School Hours:

1.     Staff who enter the school building outside of work hours will either have to gain admittance through the security guard, or deactivate the alarm on arrival and reactivate it on departure.

2.     Staff working outside of school hours in a school without security guards must ensure the building is locked at all times for their personal security and that they have a mobile phone with them in case of emergency.

3.     Unusual behaviour in the school grounds should be reported to the security guard or senior staff as appropriate. Staff should have the numbers of senior staff and police in their mobile phones.

Emergencies:

1.     Staff are to contact the reception (during school hours) or senior staff (outside school hours) in an emergency.

Meetings:

1.     Staff will have meetings with parents in their office or in other rooms as designated by the school.

Visitors:

1.     Clear school signage will direct all visitors to the main reception where sign-in procedures and visitor badges are managed.

2.     No visitors, including parents, are permitted to go past the reception without first explaining their visit and completing the correct procedures.

3.     All staff will challenge visitors who are not wearing a school Visitor or Volunteer Badge and direct them to the reception. In case of difficulty, they should get help from other staff nearby to ring the reception who will inform senior personnel.

4.     Students are to be encouraged to tell a staff member if they see a stranger in the grounds or buildings alone and without a visitor badge.

Privacy:

1.     Documentation of a sensitive and private nature will be kept securely in locked files in appropriate places such as the principal’s office.

Personal Items:

1.     Any personal belongings that staff bring to school are their responsibility. The school may provide a locker or cabinet for storage of such items and these should be utilised.

2.     Students will be requested not to bring valuable items to school. Such items may be kept in the main office for safe keeping until the end of the day when the student will be reminded to leave them at home.

3.     Teachers should not ‘mind’ students’ valuable items as they may lose them.

Student Supervision:

1.     Students can be expected to be supervised by members of staff throughout the school day both inside and outside the classroom and while on school trips.

2.     Student bathrooms and doors that lead to roofs will be checked regularly during the school day.

Visitors:

1.     All visitors, including contractors, will go to the main entrance, report to reception, sign in the Visitors’ Book and wear a school Visitor Badge.

2.     All parents should make appointments to meet with any member of staff. They will follow the same procedure as above.

3.     Parents are to be reminded of school security strategies on a regular basis through information included in school newsletters.

4.     All staff must ensure that people trying to gain entry to the school should enter via the main reception eg they should not gain entry through separate student access ways.

Handling Money:

1.      All cash will be paid directly to the appropriate member of the administration, eg cashier.

2.      Should money be asked to be collected by anyone other than the designated person, it should be in a sealed envelope and clearly marked.

3.      The personnel from the point above will itemise the envelopes collected and send them immediately to the cashier.

4.      Money will be recorded and receipted on the day it is received and kept in a locked safe until the daily banking occurs.

Outside School:

1.     School gates and students’ entrances will be monitored by the security guard or staff on duty during school hours as appropriate.

2.     School gates will be kept locked outside of school hours.

3.     Children must not play in areas marked as out of bounds eg by the school gates.

Security of Equipment

Inside School Buildings:

1.     All expensive, portable equipment will be marked as belonging to the school and recorded in the School Asset Register.

2.     All valuable and recognisable equipment will be photographed.

3.     Valuable assets are either fixed in classrooms, rooms they are in are locked when a teacher is not there, or stored in side rooms.

4.     Staff using borrowed equipment are responsible for returning it to the secure area.

5.     Staff are to “sign out” equipment which is taken home, e.g. laptop computer, tape recorder.

6.     All rooms containing equipment that may pose a risk or temptation will be kept locked when school personnel are not present, eg caretaker’s room, I.T. server room, science classrooms, library, school kitchen and rooms containing cleaning equipment.

7.     All upstairs windows will be secured; they will not open fully.

8.     All rooms apart from classrooms, bathrooms and staffroom will be locked outside school hours.

9.     Staff are to record items requiring maintenance in the log book. Items related to safety and security will be prioritised. Items requiring immediate attention will be dealt with straight away or safety measures will be implemented.

10.  Regular inspections of the buildings, equipment and grounds will occur as per the Maintenance Policy and schedules.

Outside School Buildings:

1.     Any climbable walls and drain pipes will be coated with anti-climb paint and inspected regularly.

2.     There will be security fencing on all sides of the school to prevent intrusion.

3.     Security lighting will be checked and maintained.

School Events:

1.     All rooms apart from those required will be locked.

2.     Any personal belongings that staff bring to such occasions will be their responsibility.

3.     For events – parents’ evenings, fairs, shows etc. school administrators and workers will supervise corridors and the rooms used.

Monitoring of Strategies:

1.     The school principal will have overall responsibility.

2.     Informally through verbal reports from staff and visitors.

3.     Formally through daily and weekly checks by designated personnel.

4.     All staff will take shared responsibility to ensure the security strategies are implemented.

 

8.    Revision

·         This policy will be reviewed every 3 years or as needed if changes to legislation dictate or there is a request for policy review from an internal source.

9.    References

 

·         Relevant laws and regulations of the UAE and Emirate of Abu Dhabi

 

10. Attachments and Related Material

·         Guidelines for School Security

·         Health and Safety Policy

·         Maintenance Policy

·         Emergency Evacuation Policy

·         Volunteers and Visitors in School Policy

·         School Transportation Policy

·         Financial Management Policy

·         Contracts, job descriptions and procedural documents that relate to school security

 

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